Terms & Conditions

1. Hire Charges From 01/01/25 to 01/01/26

1. Statutory Bodies, Businesses and Companies £18.00 per hour. 

2. Community Users ie Private Bookings, Charities, Societies & Clubs £14.00 per hour. 

3. Village residents please contact us for rates.

2. Minimum Booking Period

1. 3 hours at a Weekend (£54 or £42 respectively).

2. 2 hours on Weekdays (£36 or £28 respectively).

3. Public Liability Insurance

1. All non private hirers are expected to have public liability insurance and a copy must be provided for our records

4. Security Deposit

1.  A deposit of £50.00 must be paid to confirm your booking. It will be returned after the event upon satisfactory inspection by a member of the Village Hall Committee. 

5. Cancellation Charges

1. Notification of cancellation but be provided in writing to info@cotesbachvillagehall.uk.

   1. More than 1  month before the event - 100% refund of paid hire charges and 100% refund of security deposit.

   2. More than 7 days before the event  - 50% refund of paid hire charges and 100% refund of security deposit.

   3. Less than 7 days before the event - 25% refund of paid hire chargcharges  and 100% refund of security deposit.

6. Payments & Booking Forms

1. Payment of  hire charges and the security deposit must be made to the Bookings Secretary at the time of booking together with the completed booking form. 

   1. The Cotesbach Village Hall Bank Account is: 70274429 Sort Code: 20 – 49 - 08 

7. Health & Safety

1. Emergency exits must remain free from obstacles at all times.

2. Hirers will make themselves aware of evacualtion procedures and assembly points in case of an emergency.

3. A First Aid kit complete with accident book is provided in the kitchen, please ensure any accidents during your time in the hall are recorded in the accident book.

4. The hirer of the hall assumes responsibility for the health safety of the other users.

5. The hirer of the hall is responsible for ensuring a nominated person is aware of the location of the three fire extinguishers, their suitability for different types of fire.

6. Anyone vulnerable or under 18 years of age will be supervised by the organiser at all times. It is the responsibility of the Hirer to ensure that the requirements of the Village Hall's Safeguarding Policy are upheld, including DBS checks being logged if required. 

7. Bouncy Castles or similar inflatable equipment is not permitted on the Green or in the Village Hall.

8. Housekeeping

1. Please never use adhesive tape, sticky dots or blu tack to affix items to the wall as it may damage the paintwork.

2. Please ensure the seats are stacked away from the storage heaters regardless of whether the storage heater are on or off. Please stack them on the window side of the Hall.

3. All heating and lights will be switched off and all doors and windows will be locked on leaving the building.

4. The Hall is to be left in a tidy and clean condition on conclusion of the event. Any spillages will be wiped up promptly especially on the polished floor in the main Hall. 

9. General Information 

1. Electricity trip switches are located in the wall cupboards at the far end of the kitchen. Water stop cock is located in the corner of the Gents Toilets. 

10. Alcohol and Licensing

1. The door to the bar from the Hallway must never be wedged open. It is a condition of our alcohol licence that alcohol is not accessible to people who are under aged.

2. Alcoholic drinks will not be available to anyone under 18 within the premises. This includes the car park and adjacent field. Only alcoholic drinks purchased from the bar are to be consumed on the premises. 

3. The bar may be available for hire. Please enquire. Unless a member of the Village Hall Management Committee is on site for the entire event, the Hirer is responsible for ensuring that the the bar's licence conditions are upheld. 

11. General Terms

1. The building must be vacated by midnight. All attendees at events are asked to leave quietly to avoid disturbing our neighbours. 

2. If you are using The Village Green and have music or a microphone please consider our neighbours. 

3. Any damage incurred to the floors, fabric of the building, its facilities or contents will be reported to the Bookings Secretary immediately. All and any breakages or damage must be paid by the person booking the event.

4. All keys to the Hall will be returned to the Bookings Secretary within 24 hours of the end of your agreement. 

5. The Village Hall is subject to regular inspections and these can be inspected if required. 

6. Possession of a Village Hall key is covered under the key holder policy.